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What’s Included?
For a flat fee of AED 295 + VAT per box, you will receive:
Crown Information Management Storage box (14”x12”x16”), Scan to PDF at 300 dpi (A4/A3 documents only), 1 x Indexed field (PDF name), up to 1800 pages/images per box, secure link to download your data, free Pick-up within Dubai
Simply choose one of four options for your physical documents.
Our friendly team of experts are happy to help with any questions you may have
Return, Recycle, Shred or Store
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We will collect, scan, and return your documents to you safely.
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We collect, scan, and sustainably recycle your documents.
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We collect, scan, and securely destroy your confidential documents in-house.
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We collect, scan and securely store in our Records Management Centre*. *Annual storage fee of AED 60+VAT applies
Additional Services:
- Index of additional field (AED 0.25)
- Data on Crown USB Drive (AED 25.00)
- Security Seals (AED 5.00 per box)
- Additional scanned images (AED 0.18 per image)
- Colour scanning (upon request, additional fees may apply)
- Other sizes/file formats (upon request, please contact us for a quote)
Our service turn-around times:
The length of turn-around depends on the quantity of boxes
1-5 boxes – 3 business days
5-10 boxes – 6 business days
11-20 boxes – 10 business days
21+ boxes – upon estimate
How it works
Keeping it simple
- 01 Packing & pick-up
- 02 Barcode for tracking
- 03 Receive at RMC
- 04 Prep for scanning & scanning
- 05 Return, Recycle, Shred or Store
“Data is not useful until it becomes information.”
- Seth Godin
What strategy is right for you?
Every business is unique. That’s why we offer fully customizable scanning solutions to match your specific needs.
Transform your archives into digital assets:
Convert your paper documents and analogue materials into digital files. Enjoy streamlined information management and unlock your organization’s potential.
Digitise as new records arrive:
Scan incoming documents immediately to secure your information, save space, and simplify management from the start.
Secure off-site storage, instant retrieval:
Store records safely off-site and access them digitally on demand. Quick, reliable, and always secure.
Questions? Answered
Our scan-by-the-box services start from AED 295 + VAT per box, with additional bolt-on services available:
– Index of additional field (AED 0.25)
– Data on Crown USB Drive (AED 25.00)
– Security Seals – AED 5 per box
– Additional scanned images AED 0.18 per image
– Index of additional field (AED 0.25)
– Data on Crown USB Drive (AED 25.00)
– Security Seals – AED 5 per box
– Additional scanned images AED 0.18 per image
Crown will provide a specialized archive box (14”x12”x16”), or alternatively you can use your own box provided they are of a similar size (14”x12”x16”).
Our scan-by-the-box services are specifically for A4/A3 sized documents. However, our Records Management Facility is fully equipped to handle documents of all sizes, please contact our scanning team today to discuss your requirements on +971 (0)230 5300.
Yes, Crown can create multi-page files ranging from one page to thousands of pages.
Simply fill your box with the documents for scanning and Crown Records Management will handle the rest. Before scanning our document prep team will prepare your paperwork to ensure high quality scans. Our process includes:
· Removing paper clips, staples and other binding materials
· Checking all the paperwork edges are unfolded and separated
· Checking for any paperwork tears or damage
· Aligning paperwork
· Removing paper clips, staples and other binding materials
· Checking all the paperwork edges are unfolded and separated
· Checking for any paperwork tears or damage
· Aligning paperwork
Yes, with decades of experience in information management Crown Records Management is fully equipped to handle confidential documents. Upon collection boxes can be sealed until they reach our secure facilities and are fully tracked via GPS while in transit. After scanning there are number of options for your physical documents to be securely returned to you, or compliantly destroyed.
Your documents are scanned using Optical Character Recognition (OCR) technology to process the files and pull out required information, or ‘index fields’. Index fields are key fields used to categorize and organize your documents making them fully text-searchable and easy to navigate.
After your documents have been scanned, you can choose from four simple options for your physical documents:
1. Scan and Return – your documents will be returned safely to you
2. Scan and Recycle – your documents are sustainably recycled
3. Scan and Shred – your documents will be securely destroyed in-house
4. Scan and Store – your documents can be stored on an annual basis in our on-site facilities
1. Scan and Return – your documents will be returned safely to you
2. Scan and Recycle – your documents are sustainably recycled
3. Scan and Shred – your documents will be securely destroyed in-house
4. Scan and Store – your documents can be stored on an annual basis in our on-site facilities