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Services
Services
Services--
- Records Management
- Document Storage
- File Management
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What does the service include?
Learn about our efficient file scanning services designed for smaller volumes of files.
Quickly and easily convert your paper documents into smart digital files that you can search and share securely from any device.
Whether it's a business document, a large file, a color image or a black and white document, we've got you covered. Our team of professionals scans and indexes your documents, making them easy to access when you need them.
What does the service include?
Each box measuring no more than 1.2 cubic feet includes the following items:
- Scan to PDF at 300 dpi (A4 documents only)
- 1 x Indexed field (PDF name)
- Up to 1800 pages/images
- Secure link to download your data
- Free pick-up for 5 boxes and above*
*Hong Kong Island, Kowloon and the New Territories, excluding outlying islands
Frequently Asked Questions and Answers
Our scan-by-the-box services start from HK$800.00
Crown will provide a specialised archive box (406 (L) x 330 (W) x 255 (H) mm), or alternatively you can use your own box provided that they are of a similar size (406 (L) x 330 (W) x 255 (H) mm)
Our scan-by-the-box services are specifically for A4 sized documents. If you have documents of other sizes (besides A4), please contact us to discuss your requirements, or email us at sales.hk@crownrms.com
Booklets are not included in our scan-by-the-box services. If you need to scan booklets, please contact us to discuss your requirements, or email us at sales.hk@crownrms.com.
Yes, Crown can create multi-page files ranging from one page to thousands of pages.
Crown scan-by-the-box services will not help to re-staple the scanned document. But Crown will repack the scanned document into the original sequence. If re-staple service is required, please contact us at sales.hk@crownrms.com.
Simply fill your box with the documents for scanning and we will handle the rest. Our process includes:
Removing paper clips, stapes and other binding materials
Checking all the paperwork edges are unfolded and separated
Checking for any paperwork tears or damage
Aligning paperwork
Removing paper clips, stapes and other binding materials
Checking all the paperwork edges are unfolded and separated
Checking for any paperwork tears or damage
Aligning paperwork
Yes, with decades of experience in information management, we are fully equipped to handle confidential documents. Upon collection, boxes can be sealed until they reach our secure facilities and are fully tracked via GPS while in transit. After scanning, you can opt to store your documents at our secure facilities, or to have your physical documents to be securely returned to you, or compliantly destroyed.
Your documents are scanned using Optical Character Recognition (OCR) technology to process the files and pull out required information, or “index fields”. Index fields are key fields used to categorise and organise your documents making them fully text-searchable and easy to navigate.
After your documents have been scanned, you can choose from THREE simple options:
Scan and Return – your documents will be returned safely to you
Scan and Shred – your documents will be securely destroyed in-house
Scan and Store – your documents can be stored in our on-site facilities
Scan and Return – your documents will be returned safely to you
Scan and Shred – your documents will be securely destroyed in-house
Scan and Store – your documents can be stored in our on-site facilities
