Digital Mailroom
Managing your mail, so you don’t have to
Communication is one of the most critical aspects of any business. For many organisations, the mail room is the hub of all business documentation. That’s why scanning and organising these documents, categorising them and knowing where they are going is paramount.
Our Digital Mailroom works hand in hand with our other digital solutions, guaranteeing you the greatest productivity from your people and resources while being tailored specifically to your needs. Our services include mail sorting, rapid deployment, reduced paper, document formatting, collaboration, storage and retrieval.
Key benefits
Simple to use
Get started effortlessly with Crown’s Digital Mailroom quick-start implementation. Our user-friendly platform, incorporating mailroom automation, is accessible from anywhere and ready for use in as little as 48 hours
A Carbon Zero Solution
Our national mail hub and scanning facility is powered entirely by renewable energy, enabling us to support your Scope 3 goals with our virtual mail rooms
Access all data across the business
Our cloud-based application lets your data be retrieved worldwide, anytime, giving you access to all information and data across departments at the touch of a button, no matter where you are. Ideal for an agile, hybrid working environment
Share data quickly and simply
Instantly generate and share information securely, maximising speed and efficiency across your organisation
Key Features
Customisation
- Simple user interface which allows for user customisation
- Custom workflows available to simplify processes
- System integration into typical applications such as SharePoint and Word
Secure Data Storage
- Electronic document compliance with certifications such as ISO27001 and Cyber Essential Plus
- Enhanced data capture software to extract even the most unstructured data using RegEx and Proximity Rules
Control
- Access controls at the user level and group
- Document version control and ability to check in and out documents
How it Works
Key metrics
Local Experience. Global Recognition.
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We are receiving excellent, smooth, consistent support and quality service from your team especially since April’22. The approach is extremely professional, and your team has met all our demands in terms of time management, data support quality, and so on. Sincere thanks to your team for making this happen.
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On behalf of the LTFS management team, we would like to appreciate you for the amazing work that you did. Your professionalism reflects in the countless hours that you put into the work to ensure it gets completed smoothly and on time. Your dedication and diligence are invaluable.
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The key benefit is that all documents are available one click. We can log in and get any document we want. We can also search documents in several ways and it's very easy to find them. There is also a workflow in place around invoice processing and it is so much easier to manage.
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Our HR department at Perfetti Van Melle India greatly benefited from Crown's content management solution. With an enormous amount of physical documents to securely store, we were able to completely remove internal cabinets and seamlessly access data in a quicker way. This made hiring more efficient and allowed our company to grow faster. Crown's solution was also GDPR compliant, ensuring our data was handled securely.
Speak to one of our experts
Contact us
Need to understand how a service could potentially help you, or simply get a quote based on your specific requirements? Contact one of our experts today.