CROWN RECORDS MANAGEMENT BOTSWAN
ASSISTING WITH YOUR DIGITAL AND PHYSICAL RECORDS MANAGEMENT SERVICES
Our services help you transform how you manage your data. Working with you, we can enhance the way you manage physical and electronic data assets. Whether you need to digitise paper records, improve key processes or simply remove and securely store records we want to help.
Discover how to maximise your businesses potential through effective records management
EXPLORE OUR SERVICES
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Document Scanning and Imaging
Crown’s extensive network of scanning and imaging centres and indexing services offer secure solutions to support your digital journey towards a more efficient workplace.
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Document management
Our off-site storage solution for your hard-copy files and electronic documents gives you flexible access to your documents.
OVER 38 COUNTRIES, 38 LANGUAGES, ONE TEAM
Every organization can perform better by being in complete control of the information it creates, processes, preserves and destroys.
Crown Records Management Botswana helps clients to maximize the value of their “corporate memory” through the storage, active management and smart and timely distribution of information assets. With a variety of solutions, we can help you digitally transform your business and rethink your business processes to streamline your operations, maximise efficiency and save money. Our facilities also set the highest standards in security, safety, and work-flow efficiency.
We have a wealth of experience working across industries, including financial services, healthcare, legal, manufacturing and pharmaceuticals, as well as many public sector organisations.
State of the art scanning hardware
Elevate your document management with our high-spec production scanners. Capture your files up to 600dpi in high quality, true-to-life colour formats. Your files are preserved in immaculate condition, setting the benchmark for uncompromising quality. Rest assured your document management will be revolutionised with our state-of-the-art, cutting-edge scanning capabilities.
- Automated quality control process achieving 99.9% image quality rate.
- Capable of scanning documents of all sizes from small receipts to A0 files.
- Versatile Image output options supporting all file formats.
- Utilising Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR) for enhanced searchability and data extraction.
FROM PAPER TO PIXELS:
Use our scanning services to transform your paper documents into digital records for easy indexing and searching. We work with a diverse range of organisations spanning industries such as the financial services, healthcare, legal, manufacturing and pharmaceutical industries to enable fast retrieval and added security of your records, all while tailoring our solutions to meet your unique needs.
- Enhance security through encrypted scanned data and controlled information access.
- Safeguard your information against the risks of fire, water damage, and general deterioration.
- Eliminate the need for re-filing, leading to significant time and cost savings.
- Enjoy swift access to information, ending the tiresome search for documents.
THE BENEFITS OF DOCUMENT SCANNING & DIGITAL STORAGE SERVICES
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1. Space Efficiency & Cost Savings:
Free-up valuable real estate within your workspace. Our digital solutions free up physical storage for more productive and profitable uses, ensuring you make the most of your assets.
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2. Elevated Security & Compliance:
Improve your document's security with digital encryption and access controls. Ensure VAT and tax compliance, saving you time and resources while maintaining impeccable financial records.
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3. Enhanced Access & Collaboration:
Empower your team for greater efficiency. Streamlined workflows and faster access to information help reduce the hours spent on time-consuming document management tasks.
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4. Sustainable Solutions:
Our digital solutions reduce paper consumption, lower physical storage needs and help protect vital natural resources and minimize waste, aligning with global sustainability efforts.
DISCOVER OUR SOLUTIONS FOR SECURE, STREAMLINED DOCUMENT MANAGEMENT
Moving piles of hard-copy records from your offices to an off-site centre may seem herculean, but with our world-class storage facilities, staff and fleet of vehicles, it’s a lot easier than it seems. The term “off-site” sounds like your information is harder to obtain, but with our rigorous classification and cataloguing systems; combined with electronic or physical retrieval on demand through our web portal, those paper records become more accessible than ever before.
Your records are housed in dedicated, purpose-built records centres. Each site operates a strict security policy, with perimeter fencing, 24/7 alarmed premises and staff trained in data protection. Your peace of mind is paramount to us, so our facilities are second to none.
WHAT ARE THE BENEFITS OF USING A DOCUMENT MANAGEMENT SYSTEM?
- Secure Storage: Your critical data is housed in highly secured facilities with 24/7 surveillance.
- Cost Efficiency: Save on warehouse, inventory, and office space costs while improving efficiency.
- Easy Access and Management: Simplify your workload with easy access to digital information and enhanced efficiency.
- Efficient Retrieval: Files are barcoded & stored for maximum organization, allowing retrieval of individual files when needed.
- Sustainable Solutions: Scanning documents helps to protect vital natural resources & minimize waste, aligning with global sustainability efforts.
