HR PERSONNEL PROCESSES
Digital personnel file securely manage HR data
Digitisation presents major opportunities for streamlining HR processes. HR Personnel assists you in setting up electronic personnel files and standardises documents, regardless of formats. All correspondence, such as e-mail applications, reference letters, and leave requests, are stored in a central location. A permissions-based system and encryption technology ensures compliance with data protection and other legislation.
- Create master data
Create master data and initiate the necessary processes when an employee joins or leaves the company. - Support processes with checklists
Use checklists to streamline your processes. - Ensure data protection compliance
Easily meet the requirements of GDPR and other directives. - Meet deadlines
Never miss deadlines or appointments thanks to automatic notifications. - Always stay on top of things
Keep even large numbers of documents under control with custom dashboards
CAPTURE HR PERSONNEL AND MANAGE HR DATA
INTEGRATE WITH THIRD-PARTY SYSTEMS
If you already work with an HR system, our solution can easily integrate with it. Master data can be transferred to the personnel file in HR and kept upto-date thanks to a data comparison function, which keeps you apprised of relevant employee data.
MANAGE ACTIVITIES
The HR board and checklists, with a comment function, help you to effectively track activities. Select a checklist from available templates and simply tailor it to your own needs. You can even use checklists to automatically control your work processes.
MAINTAIN MASTER DATA
After you have imported or manually created master data, you can easily maintain it. Changes are quickly processed using form requests and automatic data transfer functions. Subsequent actions, regardless of nature, are fully automated.
MANAGE DOCUMENT FORMATS
All common file formats can be stored and managed in one central location. Easily transfer paper documents to the file using the built-in scan function. With Outlook integration, you can include e-mails in personnel files and automatically send them.
TRACK EXPIRATIONS
Certain documents, such as applications or warnings, must be destroyed after a specified period. With Crown, you can set deadlines according to legal requirements.
THE BENEFITS
Secure data capture and management • Meet GDPR requirements and ensure transparency
- Manage your documents in one central location, regardless of formats
- Easily integrate existing HR systems
- Protect your data with role-based access rules
- Delete documents according to defined guideline
Simple process control
- Integrate standard HR processes into existing processes
- Initiate work processes anywhere – any time
- Tailor templates to your requirements
- Define your own custom processes
- Flexibly map organisational structures
Fast data analysis
- Log changes and access end-to-end
- Automatically manage deadlines and appointments
- Quickly analyse data
- Reveal correlations in custom dashboards
- Compare relevant company data
